RoPA, DPIA & TIA Records Management for GDPR Compliance

Centralise Privacy Documentation Without Creating New Silos

Maintain your full Record of Processing Activities in one structured system instead of multiple spreadsheets and templates.

Each processing activity becomes a living record that can be updated, reviewed, and referenced across your compliance landscape. Static information—such as data controller details—can be reused automatically, while custom fields allow you to adapt the structure to your organisation’s maturity and operating model.

This ensures documentation remains consistent across teams and jurisdictions, while still reflecting how data is actually processed in practice.

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Apply Risk-Based DPIA Decisions with Structured Guidance

Not every processing activity requires a full DPIA, yet many organisations lack a consistent method for making these decisions.

The Records module includes built-in pre-assessments that help determine when a DPIA is required, based on structured criteria rather than personal judgement. When a DPIA is needed, the assessment follows a clear, guided structure aligned with recognised best practices, including confidentiality, integrity, and availability considerations.

This approach reduces unnecessary work while ensuring high-risk processing receives the attention and documentation it demands.

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Create Transfer Impact Assessments Using Existing RoPA Data

Transfer Impact Assessments often fail because they duplicate work already done elsewhere.

With NorthGRC, TIAs can be created directly from existing RoPA entries, automatically reusing information about data categories, purposes, vendors, and locations. Global data lists—for example purposes and legal bases—ensure terminology remains consistent across all records.

The result is faster, more reliable transfer documentation and a clearer overview of third-country transfers and sub-processors across your organisation.

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Maintain Clear Oversight of Vendors and Processing Relationships

Understanding who processes personal data—and where—is essential for effective privacy governance.

The Records module links each processing activity to the relevant data processors and sub-processors, providing immediate visibility into vendor involvement and international data flows. This makes it easier to identify concentration risks, assess transfer exposure, and respond confidently to regulatory or internal inquiries.

Instead of reconstructing relationships during audits, oversight is always available and up to date.

Stay Audit-Ready with Approvals, Version Control, and Reporting

Regulators expect more than documentation—they expect evidence of review, decision-making, and accountability.

The Records module supports formal approval workflows, allowing DPIAs and TIAs to be reviewed and digitally approved by DPOs or management. Once approved, records are locked and versioned, creating a clear and defensible audit trail.

Exportable reports aligned with GDPR Article 30 requirements can be generated at any time, ensuring you are prepared for supervisory authority requests without last-minute effort.

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Records

Manage RoPA, DPIA, and TIA in One Connected Records Module

Centralise Privacy Documentation Without Creating New Silos

Apply Risk-Based DPIA Decisions with Structured Guidance

Create Transfer Impact Assessments Using Existing RoPA Data

Maintain Clear Oversight of Vendors and Processing Relationships

Stay Audit-Ready with Approvals, Version Control, and Reporting

Onboard Existing Records Quickly with Bulk Import

Ready to make GRC an integrated part of your daily operations?